Smart Patrol – Privacy Policy & Data Use Statement
This Privacy Policy explains how Smart Patrol (“the App”) collects, uses, and protects operational data used by ADTEC Kota Samarahan.
1. Introduction
Smart Patrol is a security monitoring and attendance system for authorized ADTEC personnel. The App enables security guards to clock in at patrol checkpoints and allows administrators to view reports, generate printable summaries, and monitor daily performance.
2. Data Collection and Use
Smart Patrol does not collect personal data from the public. The system processes institutional operational data related to patrol activities.
| Data Type | Description | Purpose | Retention |
|---|---|---|---|
| Date & Time | Timestamp of each clock-in | Record patrol attendance | Stored in Google Sheets (admin-controlled) |
| Location | Predefined checkpoint name (not GPS) | Identify checkpoint clocked | Stored in Google Sheets |
| Officer Name (optional) | Input by admin for reports | Verification in reports | Included in admin reports only |
| Login Credentials | Admin username/password | System access control | Stored on server, not shared |
The App does not access device GPS, storage, or other personal data. Camera may be used only if QR code scanning is enabled for clock-in verification.
3. Third-Party Services
Smart Patrol uses Google Sheets (Google Workspace) to store patrol data. Google’s Privacy Policy: https://policies.google.com/privacy. No advertising SDKs or analytics are used.
4. Data Security
- Restricted access to authorized users
- HTTPS encryption for all connections
- Role-based access controls for admins and guards
- Storage within ADTEC’s Google Workspace environment
5. Data Sharing and Disclosure
Smart Patrol does not share, sell, or transfer data to external parties. Data is used exclusively for internal security and administrative purposes.
6. User Rights
Users are institutional employees under ADTEC’s ICT policies. Requests for correction or deletion of records can be submitted through the ICT Department.
7. Children’s Data
Smart Patrol is not intended for children under 13 and does not collect children’s information.
8. Permissions Used
- Internet Access – to communicate with Google Sheets
- Camera (optional) – only if QR code scanning is enabled
No access to contacts, files, or device IDs is requested.
9. Policy Updates
This policy may be updated to reflect changes in requirements. The latest version will be posted on the Smart Patrol website and in the app’s “About” section.
10. Contact Information
ADTEC Kota Samarahan ICT Department
Lot 249 Blok 14, Sarawak Natural Resource Park,
Jalan Datuk Mohd Musa, 94300, Kota Samarahan, Sarawak, Malaysia.
📞 Phone: 082-465100
📧 Email: [insert official email address]
11. Compliance Statement
- Google Play Developer Program Policies
- Google Play User Data Policy
- Malaysian Personal Data Protection Act (PDPA) 2010
- JTM / ADTEC ICT Security Policies
12. Developer Declaration (Play Console Data Safety)
| Data Category | Collected | Shared | Purpose |
|---|---|---|---|
| Personal Info | No | No | — |
| Location | No | No | — |
| App Activity | Yes | No | Patrol attendance records |
| Device or IDs | No | No | — |
| Files / Media | No | No | — |
Institution: ADTEC Kota Samarahan • Developed by: Mohammad Hafizan Bin Hanafi